Proposal Specialist
BPA Halifax, Canada
- Mid level
About the role
Role Overview
The OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support. This role requires strong organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writers.
Key Responsibilities
Opportunity Monitoring & Tracking:
Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisions
Maintain and update the OSP proposal tracker, including addenda updates
Maintain and update various OSP information systems
Partner & Architect Coordination
Initiate and manage outreach when an opportunity requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity
Create and maintain the Client/Architect Requirements sheet for each proposal
Proposal Support
Assist in preparing draft fee letters and follow up with Discipline
Support CV maintenance and updates
Support project description updates
Provide general administrative coordination and documentation support throughout the proposal lifecycle
Technical Proficiency:
Advanced knowledge of Microsoft Office
SharePoint
AI usage
Adobe
Proposal/document automation software
2-4 years experience in proposal coordination, administration or a related role
Experience Supporting RFP, RFQ or proposal submissions
Soft Skills:
Exceptional attention to detail
Strong time management
Proofreading accuracy
Effective cross-functional communication
Ability to work independently
Strong organization skills