Procurement Purchase Administrator

Job Summary Main responsibility is to manage day- to-day functioning of the purchasing department through effective sourcing and negotiation Roles & Responsibilities Procure Capex project machinery, engineering spare parts, maintenance consumables and technical services, ensuring timely execution of capital projects while meeting business, quality and cost objectives. Ensure uninterrupted availability of critical spares by sourcing the right material at the right quality, quantity, price, and delivery time. Obtain quotations from approved suppliers, conduct commercial evaluations, and negotiate competitive pricing, payment terms, and delivery schedules. Support procurement activities for engineering projects, including vendor coordination, PO follow-up, and material delivery tracking. Coordinate with engineering, maintenance, warehouse, finance, and trade teams to ensure smooth procurement and project execution. Follow up with suppliers to ensure on-time delivery and expedite critical materials to avoid operational disruptions. Coordinate with the Trade team for Letter of Credit (LC), Cash Against Documents (CAD), import documentation, customs clearance, and shipment tracking. Ensure shipments are transported through the most economical and efficient logistics mode while achieving freight savings and timely delivery. Coordinate with Finance for timely supplier payment processing and resolution of invoice-related issues. Identify alternative suppliers and support supplier development initiatives to reduce procurement risks. Assist in evaluating supplier performance based on quality, delivery, cost competitiveness, responsiveness, and service levels. Maintain supplier master data (MDM) and ensure vendor information remains accurate and up to date. Support vendor relationship management and resolve supplier non-conformance reports (NCRs) in coordination with stakeholders. Ensure compliance with IFFCO Procurement Policy, Delegation of Authority (DOA), and Health, Safety & Environment (HSE) requirements. Maintain procurement records, purchase orders, contracts, and supporting documentation in SAP/ERP systems. Prepare procurement reports, spend analysis, savings reports, and other management reports as required. KPIs Inward OTIF Cost Saving Initiatives Cost Avoidance Cost Saving (B VS A) PR PO lead time Material Review Planning & Execution Work experience requirement 3-5 years of experience in procurement department with FMCG Industry 2 years experience in ERP (SAP experience) Good computer skills (MS Office, Excel etc.) Qualification B. E. / B. Tech. Mechanical Engineering Competencies