Accounts Payable (Travel & Expenses) Assistant

Accounts Payable (Travel & Expenses) Assistant

Birmingham | 12 month fixed term contract

Our standard working hours are 9.30am-5.30pm. We operate a 3 days in the office, 2 days from home working model. As an inclusive employer, we are willing to consider flexible working requests.

The opportunity

Join a team where your expertise truly matters. Pinsent Masons is looking for an Accounts Payable (Travel & Expenses) Assistant to join on a 12 month fixed term contract.

Working as part of the UK Accounts Payable and Global Expense Team assisting the UK Accounts Payable and Global Expense Manager, also supporting the other senior members of the team and actively helping in with the team workflow

Key elements of the role include maintenance of supplier accounts, gaining authorisation, recording and processing supplier invoices, dealing with supplier and internal client queries, and assisting the finance team

At Pinsent Masons, your career is exceptional by design - intentionally shaped to support high performance, meaningful development and long-term progression.

What you’ll do

Bring your experience to the table and play a key role in the success of our firm, building trusted relationships and delivering meaningful impact, including:

• Ensuring all invoices are promptly logged on receipt and duly authorised prior to processing
• Ensuring compliance with VAT regulations
• Correct allocation of expenses to budget holders
• Allocation of costs for the firm’s company credit cards
• Processing of employee expenses on a global basis
• Input of all invoices with particular attention being given to narratives
• Close liaison with cashiers to ensure prompt payment of disbursements in accordance with the Solicitors Accounts Rules
• Maintenance of all static data (supplier addresses, payment terms, etc.)
• Overseeing all UK rechargeable disbursements incurred on behalf of clients
• Liaison with suppliers
• Reconciliation of supplier statements and monthly reconciliations.
• Processing of payment schedules and arranging cheques or BACS to suppliers for invoices which are due for payment, making sure that accounts and the supplier accounts reconcile
• Post disbursement costs onto the sales ledger (e.g. searches, copying, faxes etc.)
• Paying Experts and Counsels fees as required under SAR rules, checking and reconciling new invoices or fee notes, posting incoming invoices and Fee notes
• Ensuring that all Fee Notes are billed promptly

What you’ll bring

To thrive in this role, you'll need to bring:

• Experience in Accounts Payable or legal finance is desired
• Working knowledge of Solicitors Accounts Rules preferred but not essential
• Experience in dealing with volumes of transaction processing
• Thorough approach to complying with processes and authorisations
• Proven ability to work within a busy environment and meet frequent deadlines
• IT literate with a knowledge of Aderant and Excel preferred
• Accuracy and attention to detail
• Good communication skills (written & oral)
• Excellent team player
• Organised and methodical with a high attention to detail
• Ability to use own initiative and take responsibility
• Good at forming relationships with people at all levels and departments in the Firm
• Positive and pro-active approach

Why Pinsent Masons

Our “exceptional by design” approach means we’ve deliberately shaped a firm where you can do your best work. We combine meaningful work, clear expectations and the support to build a career that works for you. Why join us?

Meaningful work, real impact – the opportunity to contribute to initiatives and projects that have a genuine impact on our clients and the success of a leading international law firm.

A firm that backs your growth – clear expectations, structured development and real investment in helping you reach your potential.

A progressive culture – collaborative, inclusive and forward-looking, with the space to innovate and do your best work.

Our benefits package is competitive and reflects our determination to support our people in achieving their full potential. You know what’s important to you and that’s why we offer flexible benefits where we can, allowing you to choose what matters most. Amongst our benefits are:

25 days holiday

Bonus Scheme

Pension Scheme

Electric car scheme

Enhanced Family Leave policies

Private Medical Insurance

Health, lifestyle and wellbeing benefits

What happens next?

Once your application has been submitted and reviewed, our Talent Acquisition team will share the outcome with you by email.

We typically hold two interview stages providing the opportunity to meet different members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our commitment

At Pinsent Masons, we are committed to recruiting and retaining the best talent and building an inclusive and fair workplace. We value the strength that comes from different experiences and strive to create an environment where everyone feels they belong.

We welcome applications from all suitably qualified candidates and are dedicated to ensuring equitable opportunities throughout our recruitment processes. In line with local laws and cultural contexts across the jurisdictions in which we operate, we encourage people of all backgrounds, identities, and lived experiences to apply.

If you need reasonable adjustments or accommodations to participate in our recruitment process or to perform the role, please tell us, we will work with you to identify a suitable approach.